| Department: Academic Affairs |
| Effective Date: 11/2021 |
| Revised Date: 11/2021 |
| Cabinet Approval Date: 11/23/2021 |
| Next Review Date: 11/23/2022 |
| Policy: Semester (Term) Dates in PeopleSoft |
| Responsible Cabinet Member: Executive Vice President of Academic Affairs |
| Approved By: Sheila Quirk-Bailey |
Operational Standard/Purpose
To build out the dates in PeopleSoft for the Semester (Term Dates) the following process will be followed by utilizing the Establishing Term and College Academic Calendars Standard Operational Procedure (SOP). To set a standard process for the semester schedule production timeline.
| Semester |
Production Timeline |
Schedule Available online for viewing |
Enrollment Begins |
| Summer Semester |
Begin late August (after the current Summer semester is over to roll that schedule); First Monday in March or the last Monday in February (depends on the year) |
First Monday in March or the last Monday in February (depends on the year to have 4 weeks of viewing) |
First Monday in April or the last Monday in March (depends on the year) |
| Fall Semester |
Begin mid-October (after the 2nd 8-week duration courses have begun to roll that schedule); First Monday in March or the last Monday in February (depends on the year) |
First Monday in March or the last Monday in February (depends on the year to have 4 weeks of viewing) |
First Monday in April or the last Monday in March (depends on the year) |
| Spring Semester |
Begin mid-March (after the 2nd 8-week duration courses have begun to roll that schedule); First Monday in October or the last Monday in September (depends on the year). |
First Monday in October or the last Monday in September (depends on the year to have 4 weeks of viewing) |
First Monday in November or the last Monday in October (depends on the year) |
Scope/Applicability
It is important to have Enterprise Systems input the dates in Peoplesoft a minimum of two years in advance for building out the semester academic schedule for recruitment of students and the web application to apply to ICC. This applies to the Curriculum and Scheduling Office, Student Services, and Enterprise Systems Team. These dates do not apply to Early College courses.
Procedures
The dates for the semester will be defined based on the Establishing Term and College Academic Calendars Standard Operational Procedure (SOP). Curriculum and Scheduling Office will communicate the dates that have been approved by the Board of Trustees.
| Needed Dates |
Established by |
Date “Typically” Occurs- Need to confirm with Term and Academic Calendars |
PeopleSoft Input (Enterprise System Team member) |
| Semester Begin (Term Begin date in PS) |
Date recommended by Calendar Committee, recommended by Executive Cabinet, approved by BOT |
Summer: Third Tuesday in May (day after the Spring semester ends)
Fall: Third Monday in August
Spring: Third Tuesday in January (after MLK Jr Holiday)
|
Term Begin date in PS on Term/Session Table |
| Term Activation |
Date recommended/ confirmed by Dean of Enrollment Services |
Friday before Shopping Cart Opens for each semester |
Term activation process kick off run by Enterprise System Team |
| Shopping Cart |
Date recommended/ confirmed by Dean of Enrollment Services |
Summer: First Monday in March or the last Monday in February (depends on the year to have 4 weeks of viewing)
Fall: First Monday in March or the last Monday in February (depends on the year to have 4 weeks of viewing)
Spring: First Monday in October or the last Monday in September (depends on the year to have 4 weeks of viewing)
|
Shopping Cart date in PS on Term/Session Table |
| Schedule Available |
Date recommended/ confirmed by Dean of Enrollment Services |
Summer: First Monday in March or the last Monday in February (depends on the year to have 4 weeks of viewing)
Fall: First Monday in March or the last Monday in February (depends on the year to have 4 weeks of viewing)
Spring: First Monday in October or the last Monday in September (depends on the year to have 4 weeks of viewing)
|
Schedule available date in PS on Term/Session Table |
| Enrollment Begins |
Date recommended/ confirmed by Dean of Enrollment Services |
Summer: First Monday in April or the last Monday in March (depends on the year)
Fall: First Monday in April or the last Monday in March (depends on the year)
Spring: First Monday in November or the last Monday in October (depends on the year)
|
Enroll date available date in PS on Term/Session Table |
| Semester Ends |
Date recommended by Calendar Committee, recommended by Executive Cabinet, approved by BOT |
|
Ending Date in PS on Term/Session Table |
Examples: Dates in bold have been approved by the BOT
Summer 2022
- Semester Begin: Tuesday, May 17, 2022
- Semester End: Friday, August 5, 2022
- Term Activation: Friday, March 4, 2022
- Shopping Cart Available: Monday, March 7, 2022
- Schedule Available: Monday, March 7, 2022
- Enrollment Begins: Monday, April 4, 2022
Fall 2022
- Semester Begin: Monday, August 15, 2022
- Semester End: Monday, December 12, 2022
- Term Activation: Friday, March 4, 2022
- Shopping Cart Available: Monday, March 7, 2022
- Schedule Available: Monday, March 7, 2022
- Enrollment Begins: Monday, April 4, 2022
Spring 2023
- Semester Begin: Monday, January 17, 2023
- Semester End: Monday, May 15, 2023
- Term Activation: Friday, September 30, 2022
- Shopping Cart Available: Monday, October 3, 2022
- Schedule Available: Monday, October 3, 2022
- Enrollment Begins: Monday, October 31, 2022
Summer 2023
- Semester Begin: Tuesday, May 16, 2023
- Semester End: Friday, July 28, 2023
- Term Activation: Friday, March 3, 2023
- Shopping Cart Available: Monday, March 6, 2023
- Schedule Available: Monday, March 6, 2023
- Enrollment Begins: Monday, April 3, 2023
Additional Provisions/Information
See Appendix of PeopleSoft Navigation and examples of Term Table, Session Table and Session Time Periods.
Appendix of Peoplesoft:
PeopleSoft Navigation:
Main Menu > Set Up SACR > Foundation Tables > Term Setup > Term/Session Table
Term Table: (Fall 2022 example)
Session Table: (Fall 2022 example)
Session Time Periods: (Fall 2022 example)
