Course Fees

Operational Standard/Purpose

The purpose of the Course Fees Standard Operating Procedure (SOP) is to ensure a standardized and consistent approach is used in the setting and updating of all course fees. Implementation and updates to any course fees must follow the process outlined below and receive appropriate approval before the fee is implemented or revised.

Scope/Applicability

This standard applies to all credit generating courses except dual credit mode sections. Dual credit mode courses are excluded from this SOP, as fees are excluded from dual credit mode sections. Online course search goes live in March and Fall registration opens the first Monday in April necessitating the need for fees to be finalized early.

Procedures

Annual Process

1. In December of each year, the Curriculum and Scheduling Office provides the listing of all active college courses with credit and lab hours to Finance. This list is obtained from the curriculum database for the upcoming academic year. Finance compares the number of credit hours and lab hours to the current list of fees from student information system to identify any courses that may need a lab fee added, modified, or removed based on the number of lab hours.
2. During this time, the Academic Deans can request any other additions/changes/deletions to the course fees. The Academic Dean should work with Finance and develop a business case for any modifications, and this will be reviewed by the Vice President of Academic Affairs and the Executive Vice President of Administration and Finance for final approval. If the fee change is based on a curriculum revision, this change must have previously obtained curriculum committee approval.
3. All proposed changes must be reviewed and approved by the Vice President of Academic Affairs and Executive Vice President of Administration and Finance by February 1 for implementation in the following fiscal year so that changes can be made before Fall enrollment opens.
4. Student Accounting will work with Enterprise Systems to upload any fee changes to the student information system by March 1.

Additional Provisions/Information

Background

Currently, general lab fees are calculated by applying a standard charge per lab hour. The listing of courses and number of credit hours and lab hours is obtained from ICC’s curriculum database. Courses with lab hours that are related to internships, practicums, and unsupervised clinicals are excluded from the lab fee.

Additionally, other additional course fees may be applied to courses to cover additional expenses, as deemed appropriate by the Academic Dean. Examples include, but are not limited to, exam or certification fees related to the program and/or course, supplies cost, and technology costs associated with the course. The Academic Dean also has the ability to reduce or eliminate fees from various courses if there is a valid reason and is approved by the Vice President of Academic Affairs and Executive Vice President of Administration and Finance.

There are also digital materials fees applied to certain courses/sections. These fees are applied to cover the cost of textbooks. This digital materials fee is booked to the bookstore (auxiliary revenue) and not to tuition and fees revenue. Every student has the ability to opt out of this fee.

Types of Fees

• General Lab Fee – 160000000000 Digital
• Materials Fee – 171000000000

Additional Course Fees

• Background Check Fee – 181200000000
• Biology Lab Fee – 169000000000
• Culinary Arts Course Fee – 164000000000
• Drug Screen Fee – 181100000000
• Field Trip – 200000000000
• Fitness Membership Fees – 190000000000
• HESI Fee – 167000000000
• Music Course Fee – 168000000000
• NCTK Course Fee – 166000000000
• PTA Online Advantage Exam Fee – 173000000000
• Supply Fee – 161000000000
• Surg Tech Exam Fee – 176000000000
• Trailer Driving Instruct Fees – 180000000000
• Welding Course Fee – 165000000000