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This procedure addresses requirements when purchasing goods or services using a sole source justification. Purchasing guidelines have been established to address purchasing items using the “Sole Source Justification”. In accordance with the Illinois Procurement Code, sole source procurement is permissible when a requirement is available from only a single supplier/contractor.

Purchases of any goods or services over $25,000 require an official Invitation to Bid, a Request, or Sole-Source Justification. A Request for Information (RFI), Request for Proposal (RFP), or Request for Qualifications (RFQ) should be used when price is only one of the criteria that is needed in evaluating the responses to the request.

Per section 3-27.1 of the Public Community College Act, it is the responsibility of the College to purchase the correct item of the desired quality at the best possible price. Purchases of any item, group of items, or services over $25,000 require an official invitation to bid. The award is made to the lowest responsible and responsive bidder. This is the preferred method of public procurement. The invitation to bid is most advantageous when clear, understandable specifications are available.