Schedule Collaboration Advising & Academic Affairs

Operational Standard/Purpose

The College publishes an academic schedule based on data informed student need. Student Success Advisors and faculty advisors advise students on enrolling in courses designed to meet the student’s academic plan to completion. Communication between Student Success and Academic Affairs divisions is the most critical component in effectively meeting student needs during the enrollment process. A joint meeting between the two divisions (the Academic Leadership Team, “ALT”) is held prior to each term’s schedule release. The link to this shared document is provided at this meeting (e.g. SharePoint). The purpose is to suggest additional course section offerings or changes that are of note, and to facilitate a Q&A session in preparation for opening the schedule to enrollment. In addition, everyone is reminded of the Schedule Collaboration: Advising & Academic Departments SOP so that student requests can be addressed in a timely manner.

The purpose of this SOP is to ensure student course needs that are identified outside of the published schedule are systematically recorded by Student Success Advisors and faculty advisors and reviewed and acted upon by Academic Deans as resources permit.

Scope/Applicability

The Schedule Collaboration: Advising & Academic Departments SOP applies to all Student Success Advisors, faculty advisors, and Academic Deans. The timeframe for this SOP is from the time academic advising begins through the end of the enrollment period for the academic semesters of Spring, Summer, and Fall.

Procedures

The Schedule Collaboration: Advising & Academic Departments SOP process occurs each academic semester:

1. Schedule is activated in shopping cart.
2. Pre-advising and enrollment begin.
3. Student Success Advisor or faculty advisor identify a student need for addition of course sections based on student need.
4. Student Success Advisor or faculty advisor record course section need on Course Request shared document.
5. Academic Deans review Course Request shared document data and add course sections to the schedule as resources and student need permits.
6. Academic Deans communicate with Director of Advisement on course additions.
7. Director of Advisement sends updated course information to Student Success Advisors and faculty advisors to ensure notice of additional course offerings.
8. Student Success Advisors and faculty advisors contact students and continue enrollment process.

This process is cyclical and continues during the enrollment period.

Additional Provisions/Information

The Course Request shared document is located on the College’s One Drive and is updated each semester and maintained by the Director of Advisement.