| Department: Registrar |
| Effective Date: 8/24/2021 |
| Revised Date: |
| Cabinet Approval Date: 8/24/2021 |
| Next Review Date: 8/23/2024 |
| Policy: |
| Responsible Cabinet Member: VP Student Success |
| Approved By: Sheila Quirk-Bailey |
Operational Standard/Purpose
Ensures a process is followed to accurately and effectively verify that student’s correct program of record is on file and updated by census date for each semester.
Scope/Applicability
This standard applies to any student who needs to make changes to their program of study for any current or upcoming term. Related Standards: Reverse Transfer, Concierge, Degree/Certificate Residency, Census Date, Multiple Degrees.
Procedures
Degrees and Certificates
- An Associate Degree is always primary, and certificate(s) is secondary. If the student does not have a degree, then their certificate is the primary.
- A student can only be matriculated in one degree program at a time. In addition, a student may only be enrolled in one sub-plan at a time.
- A student can be enrolled in multiple certificate programs.
- If a student has already earned a degree, the student must complete a Program Study Change Request Form before starting a new degree.
- Early College (EC) students may change their Program of Study with advisor permission. An EC indicator will be added to their account.
- If an EC student matriculates to ICC, they must submit an updated Program of Study Change Request Form. The EC indicator will be removed from their account.
- Inactive students who return to ICC must submit a Program of Study Change Request Form before their upcoming term.
- All students are required to review their Program of Study prior to the upcoming term.
- All Program of Study Change Request Forms must be received by Add/Drop Date of the current, full-term (Census date) or they will be applied to upcoming term.
- Student submits the Form to the Registrar's office. Registrar’s office reviews the program of study, makes the changes, and checks any service indicators.
- Registrar’s office emails student when Program of Study has been updated.
Appeal Process
- If a student submits their Program of Study Change Request Form after Add/Drop Date for the current, full-term and they want it to be applied to the current term; the student must appeal to the Registrar’s office.
- The appeal decision by the Registrar is final.
Additional Provisions/Information
The student can find their current Program of Study information on their MyICC account under Academics.