Mobile Cellular Devices and Mobile Phone Stipends

Mobile Cellular Devices & Phone Stipends

Department: Technology Services
Effective Date: May 2018
Revised: Dec 2024
Next Review: Dec 2027
Cabinet Approval: Dec 11, 2024
Approved By: Sheila Quirk-Bailey
Responsible Cabinet Member: Executive VP of Administration and Finance

Purpose

To define the rules for:

  • Receiving a college-owned mobile device

  • Receiving a stipend for college business use on a personal phone

Who This Applies To

All ICC faculty and staff.

 

Eligibility Checklist

To be eligible for a mobile device or stipend, employees must meet at least one of the following:

  • Mission-Critical: Involved in time-sensitive decision-making

  • Frequent Travel: Often travels for work

  • Emergency Responder: Required for safety/emergency duties

  • 24/7 Availability: Must be reachable at all times

Required: Approval from the department budget controller and the Executive VP of Admin & Finance.

Don’t fully qualify? You may still be eligible for a stipend instead of a device.

Stipend Tiers

Monthly Amount Purpose
$20 Voice-only communication
$40 Voice + occasional data
$60 Heavy data (unlimited plan); may qualify for college-owned device

Approval Process

All requests must be submitted through the
Request  Mobile Cellular Devices and Mobile Phone Stipend Request Form. 

Approval chain:

  1. Employee’s supervisor

  2. Department budget controller

  3. Technology Services Director

  4. Executive VP of Admin & Finance

Use of College-Owned Devices

  • Must be used for college business only.

  • All devices are returned to Tech Services upon employment termination.

  • Charges beyond normal usage (e.g., overages, roaming) are employee’s responsibility.

  • Devices may be taxable.

  • Misuse may result in revocation or disciplinary action.

Driving: Follow all local/state/federal laws.

Data Plans

  • Devices may include or exclude a data plan.

  • Services may be blocked based on department needs.

  • Monthly billing is handled by Technology Services.

    • Departments are internally billed via fund transfers.

  • Usage is not private. All records are subject to ICC monitoring.

Program Management (Handled by Technology Services)

  • Order mobile devices & plans.

  • Assist with College email/calendar setup.

  • Choose cost-effective plans based on user need.

SOP Agreement

Approval of this SOP is completed via the ICC Hub request workflow.
Employees acknowledge policies upon submission.

Traveling with a College Device?

Contact Technology Services one month in advance of international travel.

Replacements & Inventory

  • No auto-upgrades.

  • Replacement = by request (and may come from inventory).

  • Inventory is maintained by Tech Services.

Privacy & FOIA Notice

All data on college-owned devices or stipend-supported personal devices is subject to the Freedom of Information Act (FOIA).

Keep personal and college business separate on personal devices.

Ownership & Device Limits

  • Max device cost: $300 (department-funded).

  • ICC owns the phone number. Numbers cannot be ported to another carrier when service ends.

  • Lost/stolen? Report to Tech Services immediately.

  • Damaged equipment should be returned for evaluation. Replacements must be re-approved.

 

 

 

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