Mobile Cellular Devices and Mobile Phone Stipends

To define guidelines and requirements for obtaining a college-owned mobile device or receiving a stipend for college-related business use on a personal device. College-owned devices, such as phones, smartphones, tablets, and wireless hotspots, may be allocated to employees when their communication needs cannot be met through other available college resources.

Department: Technology Services
Effective Date: May 2018
Revised: Dec 2024
Next Review: Dec 2027
Cabinet Approval: Dec 11, 2024
Approved By: Sheila Quirk-Bailey
Responsible Cabinet Member: Executive VP of Administration and Finance

Purpose

To define the rules for:

• Receiving a college-owned mobile device
• Receiving a stipend for college business use on a personal phone
   

Who This Applies To

All ICC faculty and staff.
 

Eligibility Checklist

To be eligible for a mobile device or stipend, employees must meet at least one of the following:

• Mission-Critical: Involved in time-sensitive decision-making
• Frequent Travel: Often travels for work
• Emergency Responder: Required for safety/emergency duties
• 24/7 Availability: Must be reachable at all times

Required: Approval from the department budget controller and the Executive VP of Administration and Finance.

Don’t fully qualify? You may still be eligible for a stipend instead of a device.
 

Stipend Tiers

Monthly Amount	Purpose
$20	Voice-only communication
$40	Voice + occasional data
$60	Heavy data (unlimited plan); may qualify for college-owned device

 

Approval Process

All requests must be submitted through the
Request  Mobile Cellular Devices and Mobile Phone Stipend Request Form. 

Approval chain:

• Employee’s supervisor
• Department budget controller
• Technology Services Director
• Executive VP of Administration and Finance
   

Use of College-Owned Devices

• Must be used for college business only.
• All devices are returned to Tech Services upon employment termination.
• Charges beyond normal usage (e.g., overages, roaming) are employee’s responsibility.
• Devices may be taxable.
• Misuse may result in revocation or disciplinary action.
• Driving: Follow all local/state/federal laws.
   

Data Plans

• Devices may include or exclude a data plan.
• Services may be blocked based on department needs.
• Monthly billing is handled by Technology Services.
  • Departments are internally billed via fund transfers.
• Usage is not private. All records are subject to ICC monitoring.
   

Program Management (Handled by Technology Services)

• Order mobile devices and plans.
• Assist with College email/calendar setup.
• Choose cost-effective plans based on user need.
   

SOP Agreement

Approval of this SOP is completed via the ICC Hub request workflow.
Employees acknowledge policies upon submission.
 

Traveling with a College Device?

Contact Technology Services one month in advance of international travel.
 

Replacements and Inventory

• No auto-upgrades.
• Replacement = by request (and may come from inventory).
• Inventory is maintained by Tech Services.
   

Privacy and FOIA Notice

All data on college-owned devices or stipend-supported personal devices is subject to the Freedom of Information Act (FOIA).

Keep personal and college business separate on personal devices.
 

Ownership and Device Limits

• Max device cost: $300 (department-funded).
• ICC owns the phone number. Numbers cannot be ported to another carrier when service ends.
• Lost/stolen? Report to Tech Services immediately.
• Damaged equipment should be returned for evaluation. Replacements must be re-approved.