Mobile Cellular Devices and Mobile Phone Stipends

Summary

To define guidelines and requirements for obtaining a college-owned mobile device or receiving a stipend for college-related business use on a personal device. College-owned devices, such as phones, smartphones, tablets, and wireless hotspots, may be allocated to employees when their communication needs cannot be met through other available college resources.

Body

Mobile Cellular Devices & Phone Stipends

Department: Technology Services
Effective Date: May 2018
Revised: Dec 2024
Next Review: Dec 2027
Cabinet Approval: Dec 11, 2024
Approved By: Sheila Quirk-Bailey
Responsible Cabinet Member: Executive VP of Administration and Finance

Purpose

To define the rules for:

  • Receiving a college-owned mobile device

  • Receiving a stipend for college business use on a personal phone

Who This Applies To

All ICC faculty and staff.

 

Eligibility Checklist

To be eligible for a mobile device or stipend, employees must meet at least one of the following:

  • Mission-Critical: Involved in time-sensitive decision-making

  • Frequent Travel: Often travels for work

  • Emergency Responder: Required for safety/emergency duties

  • 24/7 Availability: Must be reachable at all times

Required: Approval from the department budget controller and the Executive VP of Admin & Finance.

Don’t fully qualify? You may still be eligible for a stipend instead of a device.

Stipend Tiers

Monthly Amount Purpose
$20 Voice-only communication
$40 Voice + occasional data
$60 Heavy data (unlimited plan); may qualify for college-owned device

Approval Process

All requests must be submitted through the
Request  Mobile Cellular Devices and Mobile Phone Stipend Request Form. 

Approval chain:

  1. Employee’s supervisor

  2. Department budget controller

  3. Technology Services Director

  4. Executive VP of Admin & Finance

Use of College-Owned Devices

  • Must be used for college business only.

  • All devices are returned to Tech Services upon employment termination.

  • Charges beyond normal usage (e.g., overages, roaming) are employee’s responsibility.

  • Devices may be taxable.

  • Misuse may result in revocation or disciplinary action.

Driving: Follow all local/state/federal laws.

Data Plans

  • Devices may include or exclude a data plan.

  • Services may be blocked based on department needs.

  • Monthly billing is handled by Technology Services.

    • Departments are internally billed via fund transfers.

  • Usage is not private. All records are subject to ICC monitoring.

Program Management (Handled by Technology Services)

  • Order mobile devices & plans.

  • Assist with College email/calendar setup.

  • Choose cost-effective plans based on user need.

SOP Agreement

Approval of this SOP is completed via the ICC Hub request workflow.
Employees acknowledge policies upon submission.

Traveling with a College Device?

Contact Technology Services one month in advance of international travel.

Replacements & Inventory

  • No auto-upgrades.

  • Replacement = by request (and may come from inventory).

  • Inventory is maintained by Tech Services.

Privacy & FOIA Notice

All data on college-owned devices or stipend-supported personal devices is subject to the Freedom of Information Act (FOIA).

Keep personal and college business separate on personal devices.

Ownership & Device Limits

  • Max device cost: $300 (department-funded).

  • ICC owns the phone number. Numbers cannot be ported to another carrier when service ends.

  • Lost/stolen? Report to Tech Services immediately.

  • Damaged equipment should be returned for evaluation. Replacements must be re-approved.

 

 

 

Details

Details

Article ID: 3493
Created
Tue 2/22/22 1:24 PM
Modified
Tue 8/5/25 3:22 PM