✉️ Automatic replies (Out of Office)

Set Up Automatic Replies (Out of Office)

Tags: Outlook, email, automatic replies, out of office

Use Automatic Replies to let others know you're away and when they can expect a response.

Out of Office Instructions

🖥️ For Outlook Desktop App (Windows/Mac)

  1. Open Outlook.

  2. Click on File in the top left.

  3. Select Automatic Replies (Out of Office).

  4. In the pop-up window:

    • Select Send automatic replies.

    • Optionally, check “Only send during this time range” and set start/end times.

  5. Enter your message for:

    • Inside My Organization (for ICC colleagues)

    • Outside My Organization (optional, for external senders)

  6. Click OK to save.

🌐 For Outlook on the Web (OWA)

  1. Go to outlook.office.com and sign in.

  2. Click the Settings gear (⚙️) in the top-right corner.

  3. Select “View all Outlook settings”.

  4. Navigate to:
    Mail > Automatic Replies

  5. Toggle Automatic Replies to On.

  6. Set your time range (optional) and enter your messages.

  7. Click Save.

✏️ Example Message

Thank you for your email. I am currently out of the office and will return on [DATE]. I will respond to your message as soon as possible upon my return.

If this is urgent, please contact [ALTERNATE CONTACT NAME] at [EMAIL or EXTENSION].

🆘 Need Help?

Contact the ICC Service Desk:
📧 servicedesk@icc.edu
📞 (309) 694-5457

 

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