Work More Efficiently in Outlook and Word Online

Tips for Using Outlook and Word in the Cloud

Using the cloud versions of Microsoft Outlook and Word lets you access your files and email from anywhere—on any device, with no installation required.

T​​​​​​ips for Outlook and Word in the cloud

Outlook (Web Version) Tips

Access at: outlook.office.com

Smart Shortcuts

• Use the Search bar to find emails, attachments, or contacts instantly.

• Use @Mentions in an email to highlight someone's name and alert them.

• Pin important emails to the top of your inbox by clicking the 📌 icon.

Organize Like a Pro

• Create folders and rules to auto-sort incoming messages.

• Use Sweep (under the “Delete” dropdown) to clean up repetitive emails.

• Set up automatic replies for out-of-office notifications under Settings > Mail > Automatic Replies.

Calendar Integration

• Schedule meetings directly from your inbox.

• Use Categories to color-code events and emails.

Word (Web Version) Tips

Access via: www.office.com > Word

Save & Sync Automatically

• All changes are saved automatically to OneDrive—no Ctrl+S needed.

• You can restore previous versions under File > Info > Version History.

Collaborate in Real Time

• Click Share to invite others by email or copy a link.

• Use Comments or Track Changes to collaborate effectively on group work.

Pro Writing Tools

• Use Editor (like Grammarly) for advanced spelling, grammar, and style tips.

• Try Dictate to speak instead of type (under the Home tab).

• Enable Immersive Reader to focus, translate, or read text aloud.

Bonus: Use on the Go

• Download the Outlook and Word apps from the App Store or Google Play.

• Sign in with your ICC email to access files and emails anywhere.

Need Help?

For login issues, syncing errors, or how-tos:
📧 servicedesk@icc.edu
📞 (309) 694‑5457